You're ready to launch your e-commerce business, but there's one thing missing: registering your business with the KvK. Registering your company with the KvK might seem daunting, but it's good to know what to expect. In this article, you'll learn everything about registering your online business as a sole proprietorship with the Chamber of Commerce.
The best time to register your business with the KvK
So, what's the best time to make an appointment and turn your business into an official one? To find the 'right moment', consider a few things before registering your business with the Chamber of Commerce.
From the date of KvK registration, you'll also be eligible for the starters' deduction. Since you're only eligible for this deduction for a few years, you won't want to register with the KvK unnecessarily early. Another point to consider is the hourly criterion. If you spend at least 1225 hours on your business in a calendar year, you'll be eligible for deductions. Registering in December isn't a good idea, therefore.
The above points are worth reading up on before registering your business with the KvK. Keep in mind: if you think about it for too long, there will never be a perfect moment. Don't be afraid to take the plunge!
What do you need to prepare for a KvK registration?
First, schedule a KvK registration appointment online. Don't forget to bring your ID to the appointment. Be prepared to briefly explain what your business will do, so it's clear to the KvK employee what they need to enter into the system. If the KvK employee seems difficult or tries to grill you, don't worry. It's their job to bring out the entrepreneur in you. Just answer their questions and show that you're 100% committed to your business plan.
Besides a clear description of your business, it's also essential to determine your business name in advance. The KvK employee will check if there's already a business with your name and provide advice. For example, you might be allowed to register a particular business name, but if a company from America with the same name (or a Dutch company with a similar name) objects to it in the future, you might need to change your business name after all.
You can easily change your business name online at any time in the future. You can also choose to add additional trade names under your business name, allowing you to run multiple businesses under your sole proprietorship.
Now you can register your business with the KvK!
How much does it cost to register your business with the KvK?
Registering with the KvK costs a one-time fee of €50. If you also want an extract for your registration, it'll cost an additional €15. This is recommended, as you'll need an extract to open a business bank account, among other things.
What obligations come with registering with the KvK?
Once you leave the Chamber of Commerce with proof of your new business, there are a few things to keep in mind. The KvK employee will also inform you about these. One of the most important points is filing your VAT return every quarter. Yes, even if you don't have any income or expenses!
Are you spending more money in the first few months than you're earning, for example due to investments and purchases? Then, after the VAT return, you'll get the VAT you've paid back. Do you reach a point where you're making more money than you're spending? Then, with the VAT return, you'll have to pay the excess VAT received. Not spending any money and not receiving any either? You still need to file a VAT return! This is a small effort, costs you nothing, and prevents a fine!
